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Elections

Call for Nominations for AIA Florida and Florida/Caribbean Elections

AIA Florida and the Florida/Caribbean Region are seeking nominations for individuals to serve as officers of the Association and Region.­Elections will be held in conjunction with the AIA Florida Annual Meeting on Wednesday, July 14, 2021 from 1 p.m. - 4 p.m. at the Hilton Bonnet Creek in Orlando.
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Please note, with the exception of the Vice Presidents, Associate Director at Large and Regional Associate Director, the officers must be architect members. Members of AIA Florida, AIA Puerto Rico and AIA Virgin Islands are eligible to run for the Florida/Caribbean Region office.
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Click HERE to complete a nomination form.
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Nominations are being sought for the following offices:
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First Vice President/President-elect (2023 president):
AIA Florida Bylaws, Article IV, Section 4:
a.­ The First Vice President/President-elect shall possess all the powers and perform all the duties of the President in the event of the absence of the President or of the President's disability, refusal, or failure to act.­

b.­ The First Vice President/President-elect shall serve as Chairperson of the Finance Committee and shall perform other duties that are properly assigned by the Board.

c.­ The First Vice President/President-elect shall serve a term of one year, and then automatically succeed to President.

Note: Only such architect members who have been officers or who served on the Board for at least one year are eligible for nomination for First Vice President/President-elect.
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Vice President (January 1, 2022 - December 31, 2023): Two (2) positions open
AIA Florida Bylaws, Article IV, Section 5:
a. Duties of the Vice President: Each Vice President shall be a liaison to the Board for the committees/task forces assigned.­ Each shall serve as a voting ex officio member to each of these committees.

Each Vice President shall report on interim activities at each Board meeting and shall issue a written report to the Secretary/Treasurer for usage in the Annual Report of the Board.­ As requested, each Vice President shall make recommendations to the President and/or Vice President/President-elect on behalf of the committee chairman and task forces as assigned.

b. Scope of Vice Presidents: The actual committees assigned to each Vice President shall be determined by the President in conformity with the Rules of the Board.

c.Terms of the Office: Vice Presidents shall be elected to staggered two-year terms.
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Note: Architect or Associate members are eligible to run for Vice President.

Associate Director at Large (January 1, 2022 - December 31, 2023):
AIA Florida Bylaws, Article IV, Section 2:
f. Two Associate Members of the Association who shall be elected for two-year staggered terms as voting Associate Directors-at-Large.
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Note: One must be an associate member at the time of election.
3. Guidelines for Nominating Candidates for Office

3.1 ­­ Nominations for board vacancies of the Association may be submitted by any Component provided the nomination is signed by the Component President and attested by the Component Secretary and filed with the Nominating Committee no less than 100 days prior to the annual meeting of the Association, or;

3.2 ­­ By filing a petition for nomination signed by 10 members representing at least four geographical areas of the state and filed with the Nominating Committee no less than 100 days prior to the annual meeting of the Association, or;

3.3­­­­By recommendation of a member of the Nominating Committee subject to approval by a majority vote of the Nominating Committee.

3.4­­­­Nominations submitted in accordance with Sections 3.1 and 3.2 of these rules must include a capsule biography (not to exceed 200 words), and a statement of philosophy (not to exceed 200 words). In the event that the nomination is accepted, these submittals will be distributed to the membership through a special mailing of the Association. Statements and biographies that exceed these limitations will be edited by the Nominating Committee in order to meet space requirements.

3.5­­­­Not less than 90 days prior to the annual meeting, the Nominating Committee shall review the qualifications of each member nominated, prepare a slate of candidates, and file these names with the Secretary/Treasurer of the Association.

3.6­­­­Upon receipt of the slate of candidates, the Secretary/Treasurer shall send notice of certification to each candidate.

3.7­­­­An individual may accept a nomination for one office only.
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Florida/Caribbean Region Positions (open to AIA Florida, AIA Puerto Rico and AIA Virgin Islands members)

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Florida/Caribbean Regional Councilor to the AIA Strategic Council (January 1, 2022 - December 31, 2024)

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6.1.1­­ ­Duties:­ The Senior Regional Representative shall preside at the meetings of the Region and shall perform such other duties as may be necessary to direct the affairs of the Region.
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6.1.2­­ ­Spokesperson:­ The Senior Regional Representative shall be the spokesperson for the Region in all matters of public importance.
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6.1.3­­ ­Authority:­ The Senior Regional Representative shall be responsible for the financial work pertaining to the business of the Region as Treasurer of the Region.­ As Treasurer, the Senior Reprsentative shall be responsible for the Region’s finances and shall have a financial statement summary submitted as a notice annually­ to the Components of the Region at least thirty (30) days prior to the Annual Meeting of the Region.­ The notice may be sent via electronic format (e-mail) and/or inprinted format via mail and will be posted on the AIA Florida/Caribbean Region webpage at www.aiafla.org. The Components of the Region will be responsible to deliver the notice to the individual members of the Region. As Treasurer, the Senior Representative shall have a draft of the fiscal year annual budget prepared for review at the Annual Meeting of the Region. The budget report showing the expenditures to date and any variance from the budget, shall be distributed with the documents to be distributed as a notice to the members and delegates of the Components of the Region at least thirty (30) days prior to the Annual Meeting of the Region. The notice may be sent via electronic format (e-mail) and/or inprinted format via mail and will be posted on the AIA Florida/Caribbean Region webpage at www.aiafla.org. The Components of the Region will be responsible to deliver the notice to the individual members of the Region.
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6.2­­ ­JUNIOR REGIONAL Representative
The term “Junior Regional Representative” shall mean the Regional Representative with the greatest remaining term of office.
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6.2.1 ­­ ­Duties:­ The Junior Regional Representative shall, in the absence of the Senior Regional Representative, preside at meetings and perform such other duties as are properly assigned to the Senior Regional Representative.­ The Junior Regional Representative shall also take charge of and be responsible for the clerical work­ pertaining to the business of the Region as Secretary of the Region.
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6.2.2­­ ­Succession:­ The Junior Regional Representative with the least remaining term of office shall succeed to the office of Senior Regional Representative upon expiration of the term of office of the Senior Regional Representative.
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6.2.3 ­­ ­Records:­ The Junior Representative, acting as Secretary, shall have a prepared record (minutes) of all meetings of the Region and shall have the minutes posted on the AIA Florida/Caribbean Region webpage at www.aiafla.org no later than thirty (30) days after the meeting. Additionally, the Junior Regional Representative shall be responsible to provide a written report to be included in the Board Packet of all meetings of the AIA Florida Board of Directors as well as a written Annual Report of the Region to be distributed to the members and delegates of the Region at the Annual Meeting of the Region. The Annual Report of the Region will be posted on the AIA Florida/Caribbean Region webpage on www.aiafla.org no later than­ thirty (30) days after the Annual Meeting of the Region.
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6.2.4 ­­ ­Notices:­ As Secretary, the Junior Regional Representative shall have notices issued of all authorized meetings of the Region to each Component of the­ Region.
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6.3­­­­­­ REGIONAL ASSOCIATE DIRECTOR

The Regional Associate Director (RAD), of the Florida/Caribbean Region shall represent the Florida/Caribbean Region’s Associate Members on the National Associates Committee (NAC) and is the Region’s Associate membership’s voice at the Institute.

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    1. 6.3.1­­­ Responsibilities:­ The Regional Associate Director shall represent and advocate for Associate Members in the AIA Florida/Caribbean Region and serve as an informational resource to the Region.­ The Regional Associate Director shall serve on the National Associates Committee, charged with representing the Associate membership of the Region.­ The Regional Associate Director is responsible for facilitating communication between Associate members within the Region, including local chapter Associate Directors, the AIA Florida Associate Director, the AIA Puerto Rico Associate Director and the AIA Virgin Islands Associate Director, and with the Institute.­ Communication with Associate Members of the Region may be sent via electronic format (e-mail) and/or in printed format via mail and will be posted on the AIA Florida/Caribbean Region webpage at www.aiafla.org. The Components of the Region will be responsible to deliver the notice to the individual members of the Region. ­The Regional Associate Director shall be required to attend the annual meeting of NAC, AIA Grassroots, and the AIA National Convention, as described within the Bylaws and Rules of the National Associates Committee. The Regional Associate Director shall represent the Region at the Annual Meeting of the Florida/Caribbean Region, and the Regional Leadership Meeting as described within the Bylaws and Rules of the AIA Florida/Caribbean Region.

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    3. 6.3.2­­­­ Term:­ The term of office for the Florida/Caribbean Regional Associate Director shall be two years, running concurrent with the calendar year and limited to one term.

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6.3.3 ­­­­Nominations: The Florida/Caribbean Regional Associate Director shall be nominated by the Regional Nominating Committee and shall be elected by the delegates at the Annual Meeting of the Region immediately preceding the expiration of the term of office of the retiring Florida/Caribbean Regional Associate Director.
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6.3.4­­­­­­­­ Eligibility:­ The Regional Associate Director must be an Associate AIA member in good standing of a component of the Region, and have not obtained a license to practice architecture at the time of election.­ This elegibility shall remain consistent with the requirements of the National Associate’s Committee.

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6.4.2­­­­­­­­ Nomination Procedure:­ A candidate for an open position of Regional Representative may be nominated by a Component of the Region, a Local Component the Region, a petition from 5 members of any State or Local Component within the Region, or a former Regional Representative. A candidate for an open position of Regional Associate Director may be nominated by a Component of the Region, a Local Component the Region, a petition from 5 members/associate members (in any combination) of any State or Local Component within the Region, a former Regional Representative or a former Regional Associate Director. The nomination must be submitted by letter appropriately signed by the nominator(s) in either a printed format via mail, or by electronic file attached to an e-mail to the Regional Nominating Committee. The nomination may be submitted to the AIA Florida office or a current Regional Representative to be forwarded to the Regional Nominating Committee. The Regional Nominating Committee shall validate the eligibility of all nominees and present to the Region the name(s) of the Nominee(s) for Regional Representative(s) and/or Regional Associate Director.­ Every effort shall be made to identify a candidate from the Virgin Islands or Puerto Rico at least every six years. The Regional Nominating Committee shall provide the nominations for a slate of candidates to the Regional Representatives no less than sixty (60) days prior to the date of the Annual Meeting of the Region. This slate of candidates shall be presented to the Regional membership as outlined in 6.4.3.
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6.4.3­­­­­­­­ Candidate Information: A candidate information brochure of the Nominee(s) for Regional Representative(s) and/or Regional Associate Director, shall be circulated to all members and delegates of Components of the Region at least thirty (30) days prior to the Annual Meeting of the Region.­ This publication shall include the nominee’s bio with candidate’s statement (limited to 200 words) and a photograph of the nominee(s). The publication may be sent via electronic format (e-mail) and/or in printed format via mail and will be posted on the AIA Florida/Caribbean Region webpage at www.aiafla.org. The Components of the Region will be responsible to deliver the publication to the individual members of the Region.

Please forward all nominations to AIA Florida, c/o Nominations Committee,­ via email to bmagdaleno@aiafla.org. Nominations must be received no later than Monday, April 5, 2021.
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